Webinars have become one of the most effective ways to share knowledge, connect with an audience, and generate leads. But hosting a successful webinar starts with scheduling it the right way.
Zoho Meeting is a powerful platform for both meetings and webinars, offering features that rival popular tools like Zoom. While it can handle one-on-one meetings, many professionals prefer it for webinars because of its flexibility and advanced engagement options.
In this guide, we’ll walk through the process of scheduling a webinar in Zoho Meeting, from setting up the title and description to managing registration, reminders, and post-event follow-up.
From the Zoho Meeting home screen, you have two simple options:
Click “Schedule” directly under the webinar section beside “Broadcast Now”.
Or navigate to the dedicated Webinars tab where all scheduled webinars are listed.
Here, you’ll choose whether to host a Live Webinar or an On-Demand Webinar.
Live Webinar: A real-time session where you engage directly with attendees. For example, weekly business requirement webinars or training sessions.
On-Demand Webinar: A pre-recorded session designed for lead generation. Attendees fill out a form, receive a link, and watch a recording presented as if it were live.
Both options serve different purposes—live for interaction, on-demand for automation. Here’s we’ll discuss the steps more around live webinars.
When scheduling, start by giving your webinar a title. You can also add a short description that appears under the title on the registration page.
👉 Pro Tip: Many organizers include a note like “Please register within 24 hours” so they can plan ahead based on attendance.
Select the date, time, and duration of your webinar. Zoho Meeting also allows you to set recurring webinars (for Live Webinar):
Daily
Weekly
Monthly
Custom schedule
You can create up to 50 recurring sessions at once. After that, you’ll need to create a new webinar.
You’ll also decide whether participants should:
Register and attend each event individually (ideal when you want to track attendance weekly), or
Register once and attend multiple sessions (useful for ongoing series with flexible attendance).
After creating your Webinars, Zoho Meeting lets you assign co-organizers who can:
Edit the event details
Approve attendees
Co-host the session alongside you
This is particularly helpful for teams managing large audiences.
You can run webinars with or without registration:
Without registration: Attendees can join instantly.
With registration: You capture attendee details (name, email, phone number) before granting access.
For lead generation, registration is essential. You can also control approval:
Automatic approval: All registrants get immediate access.
Manual approval: You decide who gets in—perfect for paid webinars or private sessions.
On your webinars, go to the Registration Setup tab for advanced settings
Zoho Meeting allows you to:
Restrict/Allow registration by domain (e.g., only your company’s email addresses).
Redirect registrants to a custom page after registration.
Limit by country.
Require only verified Zoho users.
Webinars work best when they’re interactive. Zoho Meeting lets you prepare in advance with:
Session Files: Upload presentations, handouts, or other resources via Zoho WorkDrive.
Polls: Create single choice, multiple choice, or star rating polls (e.g., “How was this webinar?”).
These tools keep participants engaged and provide useful feedback.
Communication is key to keeping attendees informed. Zoho Meeting provides several email options:
Reply-to Address: Ensures attendee responses go directly to you.
Confirmation Emails: Automatically sent upon registration.
Reminders: Scheduled notifications so attendees don’t miss the session.
Post-Webinar Follow-Up: Send thank-you emails or follow-ups to those who missed the event.
All email templates are customizable, letting you add your branding and personal touch.
Before finalizing, adjust webinar preferences:
Enable or disable Q&A during the session.
Allow anonymous questions.
Record the webinar automatically.
Choose whether to display the attendee list.
Enable emoji reactions for engagement.
Redirect attendees to a specific URL (such as your website) after the session ends.
Once everything is set up, Zoho Meeting generates:
A registration link to share.
Invitation options to send directly to participants.
On the registration page, attendees will see:
The webinar title
The description
Recurring session options (if applicable)
From the organizer’s side, you can:
View and approve pending registrations
Resend invitations
Track poll results and other engagement metrics
By the end of this setup process, your webinar is ready to go. You’ve:
Defined your webinar type
Added essential details
Configured registration and approval
Prepared engagement tools
Set up email communication and preferences
Shared your registration link
From here, you’re fully equipped to run smooth, professional webinars with Zoho Meeting.
Scheduling a webinar in Zoho Meeting is straightforward yet powerful. With features like recurring scheduling, co-organizers, registration controls, engagement tools, and automated reminders, you have everything you need to create a professional event that delivers value to your audience.
Whether you’re hosting live training sessions or building an on-demand lead generation funnel, Zoho Meeting provides the flexibility to fit your needs.