Zoho Mail is more than just an email platform—it’s a productivity hub that brings together calendars, tasks, notes, collaboration, and integrations in one place. Here’s an overview of key features highlighted in this walkthrough.
Access your calendar directly from Zoho Mail without opening a new window.
View multiple employee calendars in one place and toggle visibility on or off.
Create meetings with built-in integration to Zoho Meeting, as well as third-party options like Zoom and Microsoft Teams.
Switch between daily agenda view and working hours view for more focused scheduling.
Quickly create personal tasks (e.g., “wash my car”) directly within Mail.
Organize tasks into categories such as New, On Hold, or Completed.
View tasks across the entire Zoho ecosystem, including Zoho Projects, Zoho Desk, Zoho People, and Zoho Connect, in a unified interface.
Create shared boards for team collaboration, assigning tasks to colleagues and tracking progress—all without leaving your inbox.
Capture meeting notes, ideas, or action items with rich formatting.
Attach screenshots or files to notes.
Share notes with teammates and collaborate in real time using built-in comment threads.
Save and organize frequently used links within Zoho Mail.
Categorize bookmarks (e.g., demos, internal tools) and share them with other team members.
Access resources instantly while staying inside the email interface.
Instead of forwarding emails, share them directly with colleagues using Streams.
Add comments, assign actions, and collaborate without leaving the message.
Delegate email management by granting assistants permission to respond or act on your behalf.
Turn emails into actionable records with one click.
Create new leads, contacts, tickets, or project tasks directly from an email.
Save time by eliminating copy-paste and manual data entry across systems.
Apply tags (e.g., Follow-ups) and color-code them for quick visual recognition.
Customize your inbox to highlight important emails in red or filter by tag/flag.
Adjust the layout to view emails on the right, bottom, or in a separate window.
Configure the compose window to match your preferred style—even replicate Gmail’s compose look.
Set up shared mailboxes for teams, ensuring multiple people can monitor and respond to emails together.
Track mailbox activity to see who viewed, deleted, or responded to emails.
Override user settings when necessary (e.g., enable out-of-office replies for employees on vacation).
Delegate or take over mailboxes when staff are unavailable.
Use retention policies to recover permanently deleted emails—even after they’ve been removed from the trash.